• Diary management – outlook experience essential
• Booking meetings/appointments
• Business travel – booking flights, hotels, car hire, valet parking etc
• Organising visas
• Arranging visa invitation letters to overseas visitors
• Maintaining MD’s travel log
• Maintaining MD’s planner
• Reconciling monthly expenses
• Check report produced by receptionist for staff sickness/holiday is correct-daily update of sickness absence report
• Fielding calls for MD & taking messages
• HR Administration – contracts/offer letters, relevant paperwork, maintaining personnel files. Liaise with outsourced HR dept. on any disciplinary occurrences.
• Pension & death in service administration – liaison with pension administrators
• Organising food/refreshments for business lunches
• Provide cover when necessary for Reception duties- mainly absence report and incoming/outgoing post and Boardroom bookings
• Inputting and updating contact details into Outlook
• Managing office and window cleaners and cleaning contracts
• Managing landscapers/gardeners contract
• Carrying out research for particular projects as requested by MD
• Organising corporate & staff events
• Assisting with the organisation of exhibitions and possibly attending if required
• Managing First Aid and Fire Marshall training
• Maintaining staff car park records
• Taking minutes at various management meetings & typing up minutes
• Organising interviews/ liaising with recruitment agencies
• Organising squash box matches
• Purchasing various items for MD as and when required
• Paying personal bills for MD
• Organising medical/dental appointments
• Organising MD’s personal/family cars – insurance, MOT, servicing, repairs etc.
• Organising MD’s personal hobby of motor racing – insurance, track/test days, flights & hotels where required. Arranging flights/hotels for race team
• Assisting MD with personal holiday/events
• Ad hoc paperwork & duties

As per company policy.